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    Academic Progress and Review Policy

    Policy name Academic Progress and Review Policy
    Policy number ACA004
    Date approved 13 August 2025
    Approving body Academic Board
    Responsible officer Dean (Higher Education) and Provost (VET)
    Implementation officer Associate Dean (Teaching and Learning) and/or Course Coordinator (VET)
    Next review date October 2029
     

    Related Policies

     
    • Assessment Policy
    • Student Grievance Policy
    • Academic Integrity and Conduct Policy
    • International Student Policy
    Related forms and documents
    • Academic Progress and Review Procedure
    • Schedule A: Schedule of Outcomes

    1. Purpose of this policy

    The purpose of this policy is to enable the process of identifying, notifying and guiding students who are at risk of failing to meet course and field placement progress requirements.

    This policy frames expected course progression of students that meets accreditation requirements and considers student educational and supervised practice goals.

    2. Scope

    This policy applies to students of the Cairnmillar Institute (the Institute) in relation to matters pertaining to their course progress.

    3. Policy

    3.1 The Institute will uphold its core values and commitment to identifying, notifying, and guiding students who are at risk of failing to meet course, research and/or field placement progress requirements by:

    1. Creating procedures for handling student grievances that will be reviewed with each review of this policy.
    2. Ensuring staff review and monitor students’ academic performance according to the procedures of this policy.
    3. Staff triggering early intervention strategies for a student who may become at risk.
    4. Ensuring progress issues are dealt with fairly and in a timely manner according to the procedures of this policy.
    5. Staff recognising that the following may be triggers for early intervention:
      1. Failing or poor performance on one or more in-class activities,
      2. Poor attendance, or
      3. Unusual or minimal classroom engagements, or
      4. Missed supervision meetings or appointments, or
      5. Non-response to emails, forum posts, or other communications, or
      6. Failing to keep satisfactory paperwork (e.g., logbooks, assessments, case notes) as required by the relevant peak bodies (e.g.,
      7. Failure to meet key research project milestones in a timely manner.

    4. Responsibilities

    4.1 Staff will:

    1. Comply with this policy and its procedures.
    2. Be aware of progress and review responsibilities.
    3. Encourage students who may be at risk of failing to meet course, research or placement requirements to utilise the supports provided by the Institute.
    4. Ensure assessments are clear and align with learning outcomes for each unit of study.

    4.2 Students will:

    1. Comply with this policy and its procedures.
    2. Be aware of and comply with requirements for each unit of study.
    3. Submit assessments by the due date unless an extension or special consideration has been granted.
    4. Provide documentation to support extension or special consideration requests.
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