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    COVID-19 Management Policy

    Policy name COVID-19 Management Policy
    Policy number HRP018
    Date approved 29 October 2021
    Approving body Cairnmillar Council
    Responsible officer Chief Executive Officer
    Implementation officer General Manager
    Next review date October 2022
    Related Policies
    • Staff Wellbeing Policy
    • Flexible Work Practice Policy
    Related forms and documents
    • Occupational Health and Safety 2004 (Vic)
    • Privacy and Data Protection Act 2014 (Vic)
    • Health Records Act 2001 (Vic)

    1. Purpose of this Policy

    The purpose of this policy is to document that the Council of the Cairnmillar Institute is delegated to authorise and require the Chief Executive Officer (CEO) to develop and implement a COVIDSafe Plan.

    2. Scope

    The COVIDSafe plan developed by the CEO applies to all workers (including staff, independent practitioners, contractors, honorary appointments, advisers, students, Academic Board members, Council members, construction workers, and volunteers) who are required to attend the Cairnmillar Institute.

    3. Policy

    3.1. Authority to CEO

    The CEO is authorised and required to develop and implement a COVIDSafe Plan which:

    1. Follows Public Health Directions and advice.
    2. Conforms with WorkSafe requirements.
    3. Addresses matters raised by Cairnmillar’s Insurer.
    4. Is regularly updated.

    3.2. COVIDSafe Plan

    Without prescribing the detail of the COVIDSafe Plan, the Plan will set out areas that:

    1. Define who may enter Cairnmillar facilities and the conditions of admittance.
    2. Implement symptom screening and possible testing of those entering Cairnmillar facilities.
    3. Implement density quotients and physical distancing measures.
    4. Implement QR coding and COVID record keeping.
    5. Provide necessary PPE, cleaning and other necessary resources (e.g., hand sanitizer).
    6. Provide COVID Safe ventilation and air purification where practicable.
    7. Provide training and education for workers.
    8. Develop procedures for the management of COVID positive workers.

    3.3. Communication of the COVIDSafe Plan

    The CEO is responsible for communicating the COVIDSafe Plan and any subsequent changes to the Plan via email to all workers.

    3.4. Briefing of the Institute’s COVID-19 management

    The CEO is required to brief the Cairnmillar Institute Council on COVID-19 management at each Council meeting.

    3.5. Breach of this policy

    Any worker, excluding students, who is found to have breached the COVIDSafe Plan may be subject to disciplinary action, up to and including the termination of employment or engagement.

    Any student who is found to have breached the COVIDSafe Plan may be subject to disciplinary action including the termination of their enrolment if they cannot meet the inherent requirements of their course of study.

    3.6. Variations

    The CEO may vary or replace the COVIDSafe Plan at any time in line with the evolving nature of COVID-19 and Public Health Directions.

    3.7. Annual review

    The COVIDSafe Plan is to be reviewed annually by the CEO.

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