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    Schedule C: Register of Responsibilities for Human Resource Matters

    1. PURPOSE

    The Council of the Cairnmillar Institute (the Institute) delegates the Human Resource matters to any of its powers in the instrument of delegation below.

    2. SCOPE

    The Institute delegates to the Executive Director responsibility for the day-to-day Human Resource operation of the Institute. To assist the Executive Director in carrying out that delegation, a number of functions related to OH&S, recruitment, contracts and remuneration, employment lifecycle, compliance issues and leave are the nominated responsibility of other staff.

    This register lists both functions and staff to whom the Executive Director has nominated responsibility. Responsibilities are related to named positions and are the task of the person holding a named position (the responsible person) including when acting in the position.

    If a position is abolished or re named the responsibility passes to the principal successor to the functions of the original position, unless deemed otherwise by the Executive Director.

    This register does not include financial and facilities matters that have been delegated by Council to other officers.

    3. REGISTER

    Function Activity Responsible Person Policy/ Rules Quality Assurance
    1. OH&S 1.1 Receipt of incident reports OH&S Coordinator Critical Incident, Accident and Injury Policy OH&S Committee
    1.2 Bi-monthly reporting on incidents and response OH&S

    Coordinator

    		 Occupational Health and Safety Policy OH&S Committee
    1.3 Updating the OH&S and related policies and procedures OH&S Committee Chair   Chief Executive Officer

    General Manager
    1.4 Ensures sufficient staff trained as fire wardens and in First Aid OH&S Committee Chair   Chief Executive Officer
    2. Recruitment 2.1 Approve recruitment of new staff Relevant member of the Executive team work area, Director of Finance   Chief Executive Officer

     

     
    2.2 Approve employment selection Relevant member of the Executive teamwork area   Chief Executive Officer
    3. Contracts and remuneration 3.1 Update and implement remuneration policy

     

    		 General Manager & Executive Staff Remuneration Policy Council
    3.2 Provide employment contracts Delegated Members as per the HR system,   Chief Executive Officer

    General Manager (Human Resources)
    4. Employment Lifecycle 4.1 Approve and disseminate induction documentation Line Managers Staff Induction Manual Chief Executive Officer

    General Manager
    4.2 Conduct Performance Appraisals Line Managers Staff Performance and Development Exchange templates Chief Executive Officer, General Manager
    4.3 Approve promotions Relevant member of the Executive teamwork area Academic Staff Promotions Policy Academic Promotions- Academic Board

     

    Other Promotions-

    Chief Executive Officer
    4.4 Approve requests for Continuous Professional Development The relevant member of the Executive teamwork area Staff Development Policy Chief Executive Officer
    4.5 Ensure reasonable staff discipline is justly managed. The relevant member of the Executive teamwork area Staff Grievance Policy Chief Executive Officer, General Manager
    4.6 Ensure grievance is justly managed. The relevant member of the Executive teamwork area Discrimination, Bullying and Harassment Policy Chief Executive Officer, General Manager
    4.7 Ensure employee exit information is completed Line Manager   Chief Executive Officer, General Manager
    5. Legal Compliance issues 5.1 Maintain complaints register Relevant members of the Executive Team   Chief Executive Officer, General Manager
    5.2 Maintain all relevant licences, registrations and certificates of currency Relevant member of the Executive teamwork area   Chief Executive Officer,
    5.3 Adhere to Fair Work requirements

     

     

     

     

     

     

     

    		 Line Managers, Relevant member of the Executive teamwork area

     

    		   Chief Executive Officer, General Manager
    6. Leave 6.1 Ensure the leave policy is up to date General Manager Staff Leave Policy Chief Executive Officer

     
    6.2 Implement the leave policy Line Managers Staff Leave policy General Manager

     

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